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Payroll Built on 25+ Years of
Running It.

Run multi-entity, multi-country payroll with configurable salary structures, statutory rules, arrears, retrospection, tax and full-and-final settlement — with every calculation traceable and four gates before payout.

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Every Payroll Number Should Have an Answer

Aeonox shows payroll teams how every number was reached, from input to payout, through structured calculation rules, a complete calculation trail, multi-country processing and four gates that surface issues before they reach employees.

Capabilities

Model the Shifts You Actually Run

Capabilities

Configure the Salary Structure You Run

Aeonox supports salary structures where components depend on one another and different employee populations follow different rules.
Configure:

  • Earnings, deductions, reimbursements and employer contributions
  • Fixed amounts, percentages, slabs and formula-based components
  • Components that vary by grade, location, entity or employee group
  • Gross-to-net and net-to-gross calculations

Capabilities

Run Multiple Entities and Countries Together

Aeonox draws on payroll experience across 34 countries in the Middle East, Africa, South Asia and Southeast Asia. This expertise informs multi-entity and multi-country payroll, with each population’s configuration and statutory requirements handled separately.

Capabilities

Apply Statutory Rules as Part of the Calculation

Statutory compliance is not a report produced after payroll. It is a consequence of having the right employee data, configuration and effective dates in the calculation.

For India, Aeonox supports payroll processing across:

  • Provident fund and voluntary contributions
  • Employees’ State Insurance (ESI)
  • Professional tax
  • Labour welfare fund
  • Gratuity
  • Income tax

Labour Codes readiness: Aeonox incorporates the updated wage definition under India’s Labour Codes into PF and gratuity calculations.
Compliance updates: Aeonox’s compliance team tracks statutory changes and updates payroll rules to reflect evolving requirements.

Capabilities

Handle Tax, Arrears and Retrospection

Payroll rarely runs against a static employee record. Promotions are backdated, salary structures change, attendance is corrected and transfers alter the basis on which previous periods were calculated.
Aeonox recalculates affected periods and carries the difference into payroll as positive or negative arrears, with the reason recorded. Through the Ripple Engine, a transfer updates the employee’s professional tax, attendance policy and holiday calendar, with resulting arrears calculated automatically.
For income tax, employees can choose the old or new tax regime, submit declarations and proofs, and view their projected tax liability throughout the year. Payroll teams can track tax positions and required adjustments.

Capabilities

Explain Every Figure

Aeonox maintains the calculation trail behind each payslip, including:

  • Salary structure and components applied
  • Attendance and leave inputs
  • Statutory rules and rates
  • Arrears and retrospective changes
  • Gross-to-net calculation

When an employee asks why their pay changed, payroll does not need to reconstruct the answer manually. The underlying calculation can be traced back to the rule, input and effective date that produced it.

Capabilities

Put Four Gates Between Calculation and Payout

  1. Readiness check:
    Unresolved exceptions, missing employee information, incomplete statutory setup and structural gaps are surfaced before the run.
  2. Input verification:
    Attendance, leave, overtime, reimbursements, recoveries, loans and one-time payments are checked, including changes from the previous cycle.
  3. Variance analysis:
    Employee-level pay movements are compared with previous periods so significant changes can be investigated before finalisation.
  4. Anomaly review:
    Unusual outcomes such as negative net pay, duplicate payment or unexpected statutory values are flagged for review before payout.


Each gate needs sign-off from a named approver before the run moves on, and every sign-off is logged. 

Capabilities

Close the Payroll Cycle Properly

Payroll does not end at net pay. Aeonox carries the calculation through to the outputs and downstream financial processes that depend on it.
Generate payslips, bank-specific payment files, statutory challans and returns, and accounting entries directly from the payroll run. Outputs include EPF ECR, ESI, Professional Tax and TDS, along with accounting entries for integration with systems such as SAP and Oracle.
For exits, Aeonox calculates full-and-final settlement across applicable salary, leave encashment, notice recovery, outstanding dues, advances, asset recovery, gratuity and other end-of-service components.

Bring Us Your Hardest Payroll Run

Multi-entity payroll. Complex salary structures. Backdated changes. Arrears and retrospection. High-volume monthly processing. International payroll.

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FAQs

01 Can Aeonox run payroll across multiple entities and countries?

Yes. Aeonox supports multi-entity and multi-country payroll within one platform, while maintaining the relevant configuration and statutory position for each population.

Yes. Salary components can be configured using fixed amounts, percentages, slabs and formulas, with dependencies, effective dates and different structures for different employee populations.

Payroll passes through four gates: readiness check, input verification, variance analysis and anomaly review. These surface missing inputs, unresolved exceptions and unusual outcomes for review before payout.

Yes. Aeonox maintains a calculation trail showing the rules, inputs, components, statutory calculations, arrears and effective dates that contributed to the result.

Yes. Aeonox can calculate configured final-settlement components including salary to the last working day, leave encashment, notice recovery, outstanding dues, advances, asset recovery and applicable gratuity or end-of-service components.

Aeonox’s compliance team tracks statutory changes and updates payroll rules to reflect evolving requirements, helping keep payroll calculations aligned with applicable legislation.

Customers can run payroll in both systems for the same period and compare earnings, taxes and net pay to identify discrepancies before go-live. For large enterprises, Aeonox typically supports parallel runs across two payroll cycles (two months). As a SaaS platform, the parallel run is generally carried out by the customer, with the approach agreed during implementation.